Privacy Policy


Who is responsible for your personal data?

TRANSMED Academy is the learning environment for translational scientists powered by EATRIS. EATRIS is an ERIC (European Research Infrastructure Consortium) established with the European Commission Implementing Decision of 7th November 2013 (2013/640/EU), its goal is managing translational research programs and improving translational biomedical research by developing a European research infrastructure consisting of key preclinical and clinical facilities, and translational expertise from research institutions throughout Europe.

Our registered address is at De Boelelaan 1118, 1081 HZ Amsterdam, The Netherlands.

We are the data controller of the data which we collect from you, and as such we control the ways your personal data are collected and the purposes for which your personal data are used.

Personal data we collect about you

Your privacy comes first, and we aim at the highest standard for data privacy introduced by GDPR. We collect your personal data through registration form on TRANSMED Academy website (when you register/sign up for our TRANSMED Academy).

We only collect personal data about you which does not include any sensitive data but includes personal data such as name and surname, email, IP address, gender and employment information (employment country, sector, career stage, institution). In certain cases, you will be asked to provide your shipping address (i.e. for receipt of a course package), phone number, CV/ Biosketch, motivation letter, ID number and picture.

Why we need your data and what we do with your data?

We can only collect and use your personal data if we have a proper reason for doing so. According to the law, we can only use your data for one or more of these reasons:

  • To fulfil a contract we have with you, or
  • If we have a legal duty to use your data for a particular reason, or
  • When you consent to it, or
  • When it is in our legitimate interests;

Personal data may be processed by EATRIS in accordance with this Privacy Policy for the purpose of registering to TRANSMED Academy, participating to courses and for reporting purposes. We need to know your basic personal data in order to provide you with the information you request from us, or to provide you with on-going scientific activities and events updates related to our infrastructure and the services we provide. For this purpose, we process personal data based on your consent.

Sharing your data

We do not share your data with third parties for commercial and marketing purposes. If you opted in to be recorded in our database for future project related opportunities, your personal data may be only shared in the context of specific scientific activities and research collaboration opportunities.

Certain personal information may also be shared with our third-party service providers (such as web hosting, newsletter software provider etc.) only for the purpose of realizing these services. As far as these third parties have access to personal data in order to execute these processing activities, we have taken required organizational and contractual measures to ensure that your personal data is processed exclusively for the purposes mentioned above.

We may share your personal data with the competent authorities, and only if we are required to do so by law.

How long we keep your data

We keep your data only for as long as we need it. How long we need data depends on what we are using it for, whether that is to provide services to you, for our own legitimate interests (described above) or so that we can comply with the law.

We will actively review the information we hold and when there is no legal or business need for us to hold it, we will delete it securely. Your personal information we use for the newsletter purposes will be kept with us until you notify us that you no longer wish to receive this information. If you have previously opted-in to receiving emails from us, you can opt out by clicking on the unsubscribe link included in all newsletter emails. If you opted that we might process your personal data only for the purpose of registering and attending TRANSMED Academy, your personal data will be deleted two (2) years after last login to TRANSMED Academy.

What are your rights

Under GDPR you are entitled to see copies of all personal data held by us and to amend, correct, delete or export such data. You can also limit, restrict or object to the processing of your data. If at any point you want to view your data, or exercise any of the above described rights, you can make a request to:

De Boelelaan 1118
1081 HZ Amsterdam
The Netherlands

or by e-mail at

When you get in touch, we will come back to you as soon as possible and within a maximum of one month. We may also ask you to verify your identity before we provide any information to you.


If you wish to raise a complaint on how we have handled your personal data, you can contact us to have the matter investigated at

 If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law, you have the right to lodge a complaint with the supervisory authority which is responsible for the protection of personal data in the country where you live or work, or in which you think a breach of data protection laws might have taken place. In the Netherlands you can contact the Autoriteit Persoonsgegevens by telephone on (+31) - (0)70 - 888 85 00 or by writing to the Autoriteit Persoonsgegevens at Postbus 93374, 2509 AJ DEN HAAG.


TRANSMED Academy website is using cookies. Cookies are short text files placed on your device through the web browser you use. They collect standard information such as the browser type, browser language, your Internet Protocol (IP) address and your interaction with the website. This information is anonymous. In practice, the information gathered is not capable of directly identifying you or tracking your web-browsing activities outside the domain of TRANSMED Academy. Also, cookies are not able of infecting your device with viruses or installing unwanted or security-threatening software.

Cookies or similar techniques that we use

TRANSMED Academy only uses the following cookies that do not infringe on your privacy:

Strictly necessary cookies - these cookies are essential in order to enable you to move around the website and use its features, such as accessing secure areas of the website. Without these cookies services you have asked for, cannot be provided.

Preferences/ Functionality cookies —these cookies allow our website to remember choices you have made in the past, like what language you prefer, or what your username and password are so you can automatically log in.

How do we use cookies?

Cookies assist us in improving your experience and interaction with our website. The information gathered enables the website to remember your actions and preferences (such as language, font size and other display preferences) for a period, so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another.

How long cookies persist on your browser?

The period that cookies remain on your device may vary depending on their type. Transient cookies (including session cookies storing the session-IDs and offering the functionality of recognising your device when returning to the website) are automatically removed when you exit your web browser. Persistent cookies are usually not automatically removed when you exit your web browser but after a definite period that may vary depending on their type. Persistent cookies can always be manually removed from your web browser.

How do I control/reject cookies?

You can control and/or delete cookies by deleting all cookies that are already on your computer or disabling the use of cookies from your browsing application for this website and others. In that case, please be aware that possibly you may not be able to access the same functionalities for this website.

Links to other websites

TRANSMED Academy website contains links to other websites. When you follow the links to such other websites from here, we advise you to be aware of and read their privacy policy. EATRIS is not responsible for the privacy practices of such other websites.

Embedded content from other websites

In some places, content from other websites is embedded in the TRANSMED Academy website (i.e. Youtube videos). Embedded content from other websites behaves in exactly the same way as if the visitor has visited the other website so you may wish to consult the policies of these third-party websites for information regarding their use of cookies.

Changes to our Privacy Policy
From time to time we may update our Privacy Policy. If we make any substantial changes, these will be posted on our website so please check our Privacy Policy on a regular basis.


Last modified: Tuesday, 1 March 2022, 4:51 PM